GDPR & Privacy Policy

Last Updated: [Insert Date]

At Sharp Properties, we are committed to protecting and respecting your privacy in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. This policy outlines how we collect, use, store, and protect your personal information.

Who We Are

Sharp Properties is a property business based in [Insert Location], providing property lettings and accommodation solutions in Sheffield and the surrounding areas.

What Information We Collect

We may collect and process the following types of personal data:

  • Contact information – name, email address, telephone number, and postal address.

  • Rental preferences – property type, budget, location preferences.

  • Communication history – including emails and contact form submissions.

  • Website usage data – IP address, browser type, and interaction with our website (via cookies).

How We Use Your Data

We use your personal data to:

  • Respond to your enquiries and provide property recommendations.

  • Process rental applications or property listings.

  • Send relevant updates or marketing communications (only with your consent).

  • Improve our website and services through analytics.

Legal Basis for Processing

We process your personal data under the following lawful bases:

  • Contractual obligation – to process applications and service enquiries.

  • Legitimate interest – to manage business operations and improve our service.

  • Consent – for marketing purposes or when subscribing to newsletters.

  • Legal obligation – to meet regulatory or legal requirements.

Sharing Your Data

We will never sell your personal data. We may share your information with:

  • Property maintenance contractors (to arrange access or repairs).

  • IT service providers (e.g., email or hosting providers) who support our website.

  • Legal or regulatory authorities when required by law.

All third parties we work with are GDPR-compliant and handle your data securely.

How We Protect Your Data

We take appropriate security measures to protect your personal data from unauthorized access, misuse, or disclosure. This includes:

  • Secure server hosting.

  • Password-protected systems.

  • Staff training and confidentiality agreements.

Your Rights

Under the GDPR, you have the right to:

  • Access the personal data we hold about you.

  • Request correction of inaccurate data.

  • Request erasure of your data (“right to be forgotten”).

  • Object to processing or withdraw consent.

  • Request restriction of processing.

  • Data portability.

To exercise your rights, please email us at [Insert Email Address].

Cookies

We use cookies to improve your browsing experience and analyse site traffic. You can adjust your browser settings to refuse cookies if you prefer. For full details, please see our [Cookie Policy].

Data Retention

We only retain your data for as long as necessary to fulfill the purposes we collected it for, including for legal and accounting requirements.

Changes to This Policy

We may update this policy from time to time. Any changes will be posted on this page with the updated revision date.

Contact Us

If you have any questions about this policy or how your data is handled, please contact:

Sharp Properties
Email: [Insert Email Address]
Phone: [Insert Phone Number]
Address: [Insert Office Address]